Lead Retrieval
Capture, qualify, and convert event leads with AI-powered precision
Give your exhibitors and sales teams the tools to capture every valuable conversation, qualify leads in real time, and sync directly to CRM pipelines — eliminating the post-event data entry that kills deal momentum.
3x
More leads captured
< 60s
CRM sync time
40%
Faster deal close
98%
Data accuracy
How It Works
Up and Running in Four Steps
Exhibitor Setup
Exhibitors configure custom qualification questions, lead scoring criteria, and follow-up actions — in minutes, before the event.
Scan & Qualify
Scan attendee QR badges or NFC chips to instantly capture full contact profiles. Answer qualification questions while the conversation is fresh.
AI Lead Scoring
AI scores each lead against your ideal customer profile — factoring in job title, company size, engagement level, and qualification responses.
Instant CRM Sync
All leads sync to Salesforce, HubSpot, or any CRM in real time. Follow-up tasks, sequences, and ownership assignment happen automatically.
Platform Capabilities
Everything You Need, Nothing You Don't
Purpose-built features that handle every scenario — from first registration to post-event analytics.
Multi-Mode Scanning
QR code scanning, NFC tap, and manual business card capture — works on any smartphone, tablet, or dedicated scanner device.
Custom Qualification Forms
Build custom qualification questions per booth, product line, or sales team. Conditional logic adapts the form to each conversation.
AI Lead Scoring
Machine learning model scores leads 1–100 based on firmographic fit, engagement signals, and qualification responses.
Real-Time CRM Integration
Bi-directional sync with Salesforce, HubSpot, Dynamics 365, and 50+ CRMs. Leads appear in your pipeline within 60 seconds of scanning.
Follow-Up Automation
Trigger personalized follow-up email sequences, calendar invites, and sales tasks automatically based on lead score and qualification.
Exhibitor Analytics Portal
Real-time dashboard showing leads captured, scores distribution, team activity, and booth traffic — available during the event.
GDPR-Compliant Capture
Consent capture built into every scan. Data processing agreements, erasure workflows, and privacy controls fully managed.
Post-Event Data Export
Full lead data export in CSV, Excel, or direct API. Complete attendee profiles, qualification data, and meeting notes included.
Real-World Results
Proven Outcomes Across Every Industry
Enterprise software company exhibiting at 12 trade shows annually
Challenge
Sales reps collecting business cards, losing data, and spending 3+ hours post-event on manual CRM entry per show.
Solution
Lead retrieval app with Salesforce integration. Leads scored against ICP, sequences triggered automatically.
Result
Manual data entry eliminated entirely. Average post-event pipeline per show up 280%.
Financial services firm sponsoring a 10,000-person fintech summit
Challenge
Activation booth generated hundreds of conversations daily — no way to distinguish high-value leads from general interest.
Solution
Custom qualification form with 5 buying-intent questions. AI scoring surfaced top 10% leads for immediate sales follow-up.
Result
Sales team focused on 180 qualified leads vs. 2,400 raw captures. Conversion rate 4x higher vs. previous years.
Medical device company exhibiting at 30 healthcare conferences per year
Challenge
Disparate lead data across shows, no unified view of prospect touchpoints, and no compliance-safe consent capture.
Solution
Unified lead retrieval platform with HIPAA/GDPR consent workflows, cross-show contact deduplication, and central analytics.
Result
Single source of truth for all event leads. Compliance risk eliminated. Pipeline attribution per event now measurable.
Integrations
Connects With Your Existing Stack
200+ pre-built integrations. Zero custom development. Your team keeps working in the tools they already know.
Need a custom integration? Talk to our team
Explore Related Solutions
Ready to Deploy Lead Retrieval?
Join hundreds of event teams already using Lead Retrieval. Start your free 30-day trial today.
30-day free trial · No credit card required · Setup in under 10 minutes